Key Benefits of Integrating Xero Time and Attendance with Chronicle
- Rapid Implementation – Start moving employees and hours with Xero time and attendance solutions. Do this in just a few clicks and within minutes.
- Deep Integration – Chronicle Time and Attendance and Xero Payroll work seamlessly together, making Xero time data management effortless.
- Error Reduction – Match pay rates and pay elements across Chronicle and Xero. This process eliminates unnecessary errors and avoids manual data entry related to attendance.
- Quick and Easy Setup – Sync employee data across both platforms to prevent duplicate work and maintain consistent Xero time synchronization.
- Improved Efficiency – Send actual worked hours and timesheets from Chronicle to Xero in a few clicks. This ensures accurate and timely processing.
- Flexible Payruns – Integration supports weekly, fortnightly, monthly, and other pay cycle combinations, ensuring efficient Xero time and attendance management.
How to Set Up
How to Set Up – “Connections” Existing Chronicle Online Clients Connect Xero to Chronicle Online within the Chronicle product using the “Connect page” option in the black navigation bar. Existing Xero Clients can enhance utility by downloading Chronicle from the Xero Marketplace and signing up for a free 14-day trial of Chronicle Online. Then, connect Xero to Chronicle Online within the Chronicle product. Use the “Connect page” option in the black navigation bar. This integration makes Xero time and attendance seamless.
How to Marry Earnings and Rates between Chronicle and Xero. Using the Map Earning / Rates screen in Chronicle Online, users define how types of hours in Chronicle connect to existing earning rates in Xero. With this tool, the Chronicle system sends employees’ worked hours directly to the correct earning rate in Xero. When you add a new earning rate in Xero—such as an hourly rate, job type, or activity—you can update and match these new items easily. This ensures streamlined Xero time and attendance management. Note: You need to create both types of Earnings Rate in Xero and Chronicle. Only then can you marry the two across the two products.
Syncing Employees To avoid having to double entry employees across the two systems, users can use the “Sync Employees” screen to move existing employees in Chronicle over to Xero or vice versa. This enhances the Xero time and attendance experience. It saves considerable time and effort and visibly shows you which employees are shared between the platforms. Note – The above screenshot shows only two employees are synced between Chronicle and Xero. The user would need to sync the remaining employees to pay these people successfully in the next Pay run.
Send Payments – Avoid Errors
Using the Payments screen, users define the date range to match the pay run in Xero. Next, they view the total hours multiplied by hourly rates to confirm the Chronicle amount being sent to Xero. This process ensures a smooth integration of Xero time and attendance data. The system highlights a record in red when Chronicle has not yet sent the hours to Xero or when the hours do not match. Hours might differ if data was sent early in a pay run. Additional hours might have been worked that also need to be transferred to Xero.
Note: Only two employees appear in the Payments screen because only these two have been sent to Xero, as shown in the earlier screenshot demonstrating “Syncing Employees.”
Book a Walkthrough of Chronicle Online and Xero Integration. Chronicle Online has a team of implementation consultants and trainers based in the UK. They are readily available to help configure and advise on integration to Xero Payroll UK. The team focuses on Xero time and attendance processes.
