Visitor Management Module
A smarter way to welcome, track, and protect your visitors.
From Paper Logs to Professional Visitor Management
First impressions matter. The days of handwritten sign-in sheets, delays at reception, and uncertainty about who’s onsite are gone. The Visitor Management Module transforms the way you handle guests—delivering accuracy, speed, and security in every interaction.
From Inefficient to Intelligent Visitor Management
Visitor Sign In/Out – Online or In Person
Before: Paper sign-in sheets created confusion and wasted time. Staff had to guess who was in the building, and records were often incomplete or inaccurate.
After: With our digital sign-in system, visitors can check in instantly via a tablet at reception or through a pre-set online system. Every entry and exit is logged in real-time, giving you an up-to-date view of who is onsite.
Benefit: Accurate, live records that improve efficiency and give you peace of mind.
Visitor Badge & Keypad Allocation
Before: Temporary badges were often lost, handwritten, or not linked to security systems—creating delays and weak access control.
After: Allocate visitor badges or keypad IDs instantly, integrated with access control so visitors move securely across your site without delays.
Benefit: Professional, secure access that’s quick to set up and simple to manage.
Instant Email Alerts on Arrival
Before: Staff were left waiting, unaware that their visitors had already arrived—leading to wasted time and poor first impressions.
After: As soon as a visitor checks in, their host receives an instant email notification. Meetings start on time, and visitors feel valued.
Benefit: No waiting, no confusion—just a seamless welcome experience.
Long-Term Visitor Access Control
Before: Paper sign-in sheets caused confusion and delays, leaving staff guessing who was onsite and records often incomplete or inaccurate.
After: Long-term access is set up once and remembered. Returning visitors can check in quickly, and every visit is automatically logged for security and compliance.
Benefit: Benefit: Convenience for visitors, efficiency for staff, and full visibility of activity.
Fire Reporting for Visitors
Before: In emergencies, paper lists were slow to update or went missing—making it difficult to account for every visitor on site.
After: The Visitor Management Module generates instant fire reports, showing exactly who is onsite and who has left. Safety compliance is no longer a worry.
Benefit: Clear, reliable data that keeps everyone safe and compliant in critical moments.
Employee Visitor Setup
Before: Reception became a bottleneck, with only a few staff able to register visitors.
After: Any employee can pre-register a visitor, ensuring smooth entry and accurate monitoring from the moment they arrive.
Benefit: Shared responsibility, reduced pressure on reception, and a faster, more professional welcome for every guest.
Trusted by Our Customers
All-in-One Suite for mall Businesses—Easy SetSup, Helpful Support, Great Value
Verified User in IT& Services
Manager
Chronicle Online Streamlines Workforce Management
“I really appreciate how Chronicle Online allows us to track absences, holidays, and lateness in real-time, making it much quicker and easier to manage compared to our old system. The ability to set up people and systems, plus the move towards a paperless HR workflow, is a huge benefit as our business grows. Customer support has also been quick and responsive whenever I've needed help.”
Andrew r.
General Manager
Chronicle Makes Time and Attendance Effortless
“I really appreciate how Chronicle makes tracking time and attendance so much easier and more efficient. It saves me a lot of time every day, especially when it comes to maintaining holidays and clocking records for over 100 employees. The support team is excellent and always available when I need them.”
Claire L.
Payroll Administrator
The system is great and the assistance team are top notch
Conall Rees
Verified User in IT & Services
Frequently Asked Questions
Yes – Chronicle has API’s to intergrate with third-party Payroll and HR providers such as Sage, Pegasus, SAP, Xero, Shape Payroll, MHR, Quickbooks to name a few. Chronicle Online can also export and import data using CSV files.
The break functionality in Chronicle is sophisticated and highly configurable. The implementation team can help you set up your various rules. There are even alerts if employees have missed a break or taken too long or short a break. Employees can also clock breaks on certain clocking devices and our smart-phone app.
Chronicle supports Daily, Weekly, and Monthly Overtime rules, we even do Clawback calculations and Flexi time overtime rules. What we recommend if write up your rules and share with our consultant who can help clarify how we would accommodate these calculations.
Designed to manage 100’s – 1,000’s of employees, Chronicle supports as many sites and different rules for Holiday, Shifts, and Overtime as your business need.
Yes, this is very common. A lot of companies have office staff clock on one technology and production warehouse staff clock using another. I.e. office using a fob/card and factory using biometrics.
An unlimited amount of employees can clock in and out on Chronicle.
Chronicle takes cyber security very seriously and spends significant resources every year in training our staff and strengthening our technology. Chronicle uses Microsoft Azure to host data, this is a very robust and reliable server in the cloud. All staff are Cyber Security and Information Security trained by Defence.com. Our product Chronicle Online has been penetration tested by Bulletproof, a third-party penetration testing company. Chronicle has a named Data Protection Officer, we are registered with the ICO. All Chronicle Staff have been trained in how to handle client data and have signed NDA’s and privacy contracts. Annually we also maintain a Cyber Essentials certification along with Safe Contractor certification and conduct regular Data Protection Impact Assessment (DPIA’s) as we introduce new technology.
