Visitor Management Module

A smarter way to welcome, track, and protect your visitors.

From Paper Logs to Professional Visitor Management

First impressions matter. The days of handwritten sign-in sheets, delays at reception, and uncertainty about who’s onsite are gone. The Visitor Management Module transforms the way you handle guests—delivering accuracy, speed, and security in every interaction.

Visitor Sign In/Out – Online or In Person

Before: Paper sign-in sheets created confusion and wasted time. Staff had to guess who was in the building, and records were often incomplete or inaccurate.

After: With our digital sign-in system, visitors can check in instantly via a tablet at reception or through a pre-set online system. Every entry and exit is logged in real-time, giving you an up-to-date view of who is onsite.

Benefit: Accurate, live records that improve efficiency and give you peace of mind.

Visitor Badge & Keypad Allocation

Before: Temporary badges were often lost, handwritten, or not linked to security systems—creating delays and weak access control.

After: Allocate visitor badges or keypad IDs at the touch of a button. Integrated with your access control system, visitors can move securely across your site without bottlenecks.

Benefit: Professional, secure access that’s quick to set up and simple to manage.

Instant Email Alerts on Arrival

Before: Staff were left waiting, unaware that their visitors had already arrived—leading to wasted time and poor first impressions.

After: As soon as a visitor checks in, their host receives an instant email notification. Meetings start on time, and visitors feel valued.

Benefit: No waiting, no confusion—just a seamless welcome experience.

Long-Term Visitor Access Control

Before: Paper sign-in sheets created confusion and wasted time. Staff had to guess who was in the building, and records were often incomplete or inaccurate.

After: Long-term access is set up once and remembered. Returning visitors can check in quickly, and every visit is automatically logged for security and compliance.

Benefit: Convenience for visitors, efficiency for staff, and full visibility of activity.

Fire Reporting for Visitors

Before: In emergencies, paper lists were slow to update or went missing—making it difficult to account for every visitor on site.

After: The Visitor Management Module generates instant fire reports, showing exactly who is onsite and who has left. Safety compliance is no longer a worry.

Benefit: Clear, reliable data that keeps everyone safe and compliant in critical moments.

Employee Visitor Setup

Before: Reception became a bottleneck, with only a few staff able to register visitors.

After: Any employee can pre-register a visitor, ensuring smooth entry and accurate monitoring from the moment they arrive.

Benefit: Shared responsibility, reduced pressure on reception, and a faster, more professional welcome for every guest.

Client Testimonials

We started using Chronicle in March 2020 after a very straightforward set up. The system is easy to use and the team at Chronicle are very quick to help and advise. Would certainly recommend for anyone that needs a mobile clocking in system. Shifts are easy to set up and manage and the exceptions highlight any clocking issues prior to payroll reporting.

Emma

Trust pilot Review

Really impressed with this product. The smart phone location was very accurate which is really important for our business. The overtime is automatically calculated making payroll a smooth process. The support we received, especially during set up, was excellent. All working rules and shifts were set up and we were shown how to use the system thoroughly. We would highly recommend.

Tom

Trust pilot Review

We adopted Chronicle software initially for Time & Attendance management and so far have had great success. Chronicle support has been excellent and all queries we had have been address promptly. We are now looking to expand into the HR management capabilities of their system which again looks to be an ideal fit for our company

K Duncan

Trust pilot Review

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Frequently Asked Questions

Will Chronicle work with my other systems?

Yes – Chronicle has API’s to intergrate with third-party Payroll and HR providers such as Sage, Pegasus, SAP, Xero, Shape Payroll, MHR, Quickbooks to name a few. Chronicle Online can also export and import data using CSV files.

Can Chronicle help schedule meal and rest breaks?

The break functionality in Chronicle is sophisticated and highly configurable. The implementation team can help you set up your various rules. There are even alerts if employees have missed a break or taken too long or short a break. Employees can also clock breaks on certain clocking devices and our smart-phone app.

How does Chronicle manager Overtime?

Chronicle supports Daily, Weekly, and Monthly Overtime rules, we even do Clawback calculations and Flexi time overtime rules. What we recommend if write up your rules and share with our consultant who can help clarify how we would accommodate these calculations.

Does Chronicle work across multiple sites?

Designed to manage 100’s – 1,000’s of employees, Chronicle supports as many sites and different rules for Holiday, Shifts, and Overtime as your business need.

Can I use a combination of Clocking Terminals

Yes, this is very common. A lot of companies have office staff clock on one technology and production warehouse staff clock using another. I.e. office using a fob/card and factory using biometrics.

How many Employees can Chronicle manage

An unlimited amount of employees can clock in and out on Chronicle.

How safe is my data?

Chronicle takes cyber security very seriously and spends significant resources every year in training our staff and strengthening our technology. Chronicle uses Microsoft Azure to host data, this is a very robust and reliable server in the cloud. All staff are Cyber Security and Information Security trained by Defence.com. Our product Chronicle Online has been penetration tested by Bulletproof, a third-party penetration testing company. Chronicle has a named Data Protection Officer, we are registered with the ICO. All Chronicle Staff have been trained in how to handle client data and have signed NDA’s and privacy contracts. Annually we also maintain a Cyber Essentials certification along with Safe Contractor certification and conduct regular Data Protection Impact Assessment (DPIA’s) as we introduce new technology.