- Cloud Based Workforce Management Solution
Chronicle HR
Transform the Way You Manage People
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On the App Store or Google Play
Personal Records
Name, Address, Next of Kin, DOB, Gender, Start Date, Contract Details
Holiday & Absence
Track and manage paid and unpaid entitlement accurately
Skills & Training
Track and manage skills and training records
Messaging & Alerts
Automatic emails and alerts when incidents or warnings occur
Simplify HR.
Empower Your People.
Managing people shouldn’t be about chasing paperwork, checking spreadsheets, or firefighting admin. It should be about empowering employees, supporting managers, and driving organisational performance.
Chronicle HR gives you a true cloud-based platform that puts all your people data, processes, and compliance tools into one secure, accessible system. Designed for modern organisations, it removes manual effort, reduces risk, and gives your team more time to focus on what matters — people.
Platform Benefits
- True Cloud SaaS – no servers or installations required, fast deployment and low IT overhead.
- Hosted in Microsoft Azure – enterprise-grade security, scalability, and resilience.
- .NET Core Framework – modern, supported technology ensuring future-proof development.
- SQL Database – secure, robust, and reliable data management.
- Any Browser Access – works seamlessly on Chrome, Safari, and Firefox for convenience.
- Tablet & Mobile Friendly – dynamic sizing ensures staff can work from anywhere.
- Cross-Platform – equally effective on Mac and Windows devices.
Core features with Benefits
Document & Communication Tools
- Document Management – upload any file type in one secure place → reduces paper, improves compliance.
- Organisation Chart – clear staff hierarchy visualisation → makes reporting lines and structures transparent.
- Mail Merge – personalised mass communication → saves time sending letters or emails to staff groups.
- Email Alerts & Notifications – automatic reminders → ensures managers and employees never miss key deadlines.
Employee Self-Service
- Holiday & Absence Booking – staff request time off by days, hours, or minutes → reduces admin burden on HR.
- Change Details – employees update personal info (address, photo, payroll details) themselves → keeps records accurate and saves HR time.
- Employee Portal – secure access to personal data, documents, and workflows → improves employee experience.
- Outlook Integration – absence and reminders flow straight into calendars → smoother communication.
Employee Data Management
- Personal Details – store names, addresses, DOB, job titles, emails → centralised HR database.
- Next of Kin– emergency contact details → essential for staff welfare.
- Special Tags – identify First Aiders, Fire Marshals, Supervisors → improves workplace safety and governance.
- Employment Details – join date, leave date, manager assignment → accurate employee lifecycle management.
- Special Category Data (ethnicity, religion, gender, nationality) → supports diversity reporting and compliance.
- Custom Fields (x10) – tailor data collection → flexibility for business-specific needs.
- Remuneration History – view all pay rates and changes over time → ensures fairness and transparency.
- Exception Items – manage bonuses or one-off payments → prevents errors and improves payroll accuracy.
- Department Grouping– tag staff by department → easier reporting and workforce planning.
- Holiday Accrual Rules – define by hours or years worked → accurate entitlement tracking.
- Employment Type Logic – drives accruals, payroll exports, and pro-rata calculations → faster, error-free admin.
- SSP Recording – manage statutory sick pay → ensures payroll compliance.
- Notes – free-text HR notes → keep context and supporting details.
- Workflow Tools – onboarding/offboarding checklists → smooth employee transitions and reduced missed steps.
HR Records & Tracking
- Appraisals – track review periods, set reminders, log outcomes → supports continuous performance management.
- Disciplinary Records – securely record disciplinary cases → ensures compliance and consistent HR handling.
- Medical Data – centralised storage of health information → supports duty of care and legal compliance.
- Remuneration Changes – log pay reviews and salary changes → clear history for payroll and audit.
- Assets & Equipment – assign laptops, phones, uniforms, PPE → prevents losses and tracks responsibilities.
- GDPR Training Records – record staff compliance training → helps demonstrate accountability to regulators.
Payroll Features
- Bank Details – store securely in one place → faster payroll processing.
- Pay Frequencies – daily, hourly, monthly options → supports flexible workforce contracts.
- NI Tracking – automatic NI calculations → compliance with HMRC.
- Xero Earnings Rate – built-in compatibility → reduces duplication for Xero users.
- Pensions – record and manage contributions → ensures retirement benefits compliance.
Chronicle HR uses a SQL database to manage and safely store Personal details such as name and address, date of birth, next of kin, join date, holiday sickness and absence entitlements and taken days.
- Never lose an employees file again.
- Secure online & backed up digital records
- Custom alerts and automated flags and triggers
- Expiry & renewal triggers
- Document Management
Client Testimonials
Contact us for a demonstration
Frequently Asked Questions
Yes – Chronicle has API’s to intergrate with third-party Payroll and HR providers such as Sage, Pegasus, SAP, Xero, Shape Payroll, MHR, Quickbooks to name a few. Chronicle Online can also export and import data using CSV files.
The break functionality in Chronicle is sophisticated and highly configurable. The implementation team can help you set up your various rules. There are even alerts if employees have missed a break or taken too long or short a break. Employees can also clock breaks on certain clocking devices and our smart-phone app.
Chronicle supports Daily, Weekly, and Monthly Overtime rules, we even do Clawback calculations and Flexi time overtime rules. What we recommend if write up your rules and share with our consultant who can help clarify how we would accommodate these calculations.
Designed to manage 100’s – 1,000’s of employees, Chronicle supports as many sites and different rules for Holiday, Shifts, and Overtime as your business need.
Yes, this is very common. A lot of companies have office staff clock on one technology and production warehouse staff clock using another. I.e. office using a fob/card and factory using biometrics.
An unlimited amount of employees can clock in and out on Chronicle.
Chronicle takes cyber security very seriously and spends significant resources every year in training our staff and strengthening our technology. Chronicle uses Microsoft Azure to host data, this is a very robust and reliable server in the cloud. All staff are Cyber Security and Information Security trained by Defence.com. Our product Chronicle Online has been penetration tested by Bulletproof, a third-party penetration testing company. Chronicle has a named Data Protection Officer, we are registered with the ICO. All Chronicle Staff have been trained in how to handle client data and have signed NDA’s and privacy contracts. Annually we also maintain a Cyber Essentials certification along with Safe Contractor certification and conduct regular Data Protection Impact Assessment (DPIA’s) as we introduce new technology.
