- Cloud Based Workforce Management Solution
Chronicle + Shape Payroll
A Seamless Partnership for Smarter Workforce & Payroll Management
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On the App Store or Google Play
Chronicle has partnered with Shape Payroll by CipHR to deliver a fully integrated, white-labelled payroll solution that connects time, attendance, and workforce data directly to payroll in real time. The result: a single platform that eliminates manual re-entry, reduces errors, and empowers payroll teams to process with accuracy and flexibility.
Overview
One Connected System –
Employee data flows seamlessly from Chronicle into Shape Payroll.
Change Detection Tools –
Automatically flag changes in employee details (e.g., tax codes, NI categories).
Real-Time Data Transfer –
Hours, holidays, sickness, absence, bonuses, and overtime sync instantly.
Continuous Processing –
Payroll data can be prepared and validated throughout the month, not just at the last minute.
White-Labelled Simplicity –
share updates or requests Delivered under the Chronicle brand, fully embedded into your workforce solution.
One Source of Truth
All employee data flows from Chronicle into payroll with no duplication.
Time Savings
Automate hours, absence, and overtime transfer, cutting out manual input.
Reduced Risk
Fewer errors from manual re-keying means greater payroll accuracy and compliance.
Agility
Process payroll throughout the month, not just at cut-off, giving teams more control.
Future-Proofing
Built on two robust technologies, integrated to scale with your organisation.
Trusted Partnership
CipHR’s proven payroll platform combined with Chronicle’s workforce expertise.
The Benefits of the Chronicle + Shape Payroll
Payroll Processing
- Multiple pay runs and pay frequencies supported.
- Run payroll inter-month, not just at month-end.
- Process bonuses, overtime, and adjustments seamlessly.
Employee Management
- Manage tax codes, NI categories, and personal details.
- Handle payroll benefits (cars, health insurance, & allowances.)
- Deduction orders and customised deductions.
Pensions & Deductions
- Pension calculations and exports.
- Support for multiple PAYE schemes.
- Tax settings inc. Employment Allowance & Apprenticeship Levy.
Compliance & Reporting
- Full HMRC integration (FPS/EPS submissions).
- PAYE notices management.
- P32 Employer reports.
- CIS deductions and reporting.
- Year-to-date reports and audit-ready reporting packs.
Data Integration
- Direct transfer of T&A data into payroll in real time.
- Automated checks for changes in employee details.
Costing & Insights
- Detailed costing and deduction reports.
- Configurable reports for finance & compliance teams.
Key Features
Why Chronicle + Shape Payroll?
- Accuracy – Real-time data flow reduces human error.
- Efficiency – Eliminate duplicate entry and speed up payroll runs.
- Flexibility – Process payroll as you go, not just at deadline.
- Compliance – Always aligned with HMRC requirements.
- Integration – A true end-to-end workforce management and payroll solution.
Client Testimonials
Contact us for a demonstration
Frequently Asked Questions
Yes – Chronicle has API’s to intergrate with third-party Payroll and HR providers such as Sage, Pegasus, SAP, Xero, Shape Payroll, MHR, Quickbooks to name a few. Chronicle Online can also export and import data using CSV files.
The break functionality in Chronicle is sophisticated and highly configurable. The implementation team can help you set up your various rules. There are even alerts if employees have missed a break or taken too long or short a break. Employees can also clock breaks on certain clocking devices and our smart-phone app.
Chronicle supports Daily, Weekly, and Monthly Overtime rules, we even do Clawback calculations and Flexi time overtime rules. What we recommend if write up your rules and share with our consultant who can help clarify how we would accommodate these calculations.
Designed to manage 100’s – 1,000’s of employees, Chronicle supports as many sites and different rules for Holiday, Shifts, and Overtime as your business need.
Yes, this is very common. A lot of companies have office staff clock on one technology and production warehouse staff clock using another. I.e. office using a fob/card and factory using biometrics.
An unlimited amount of employees can clock in and out on Chronicle.
Chronicle takes cyber security very seriously and spends significant resources every year in training our staff and strengthening our technology. Chronicle uses Microsoft Azure to host data, this is a very robust and reliable server in the cloud. All staff are Cyber Security and Information Security trained by Defence.com. Our product Chronicle Online has been penetration tested by Bulletproof, a third-party penetration testing company. Chronicle has a named Data Protection Officer, we are registered with the ICO. All Chronicle Staff have been trained in how to handle client data and have signed NDA’s and privacy contracts. Annually we also maintain a Cyber Essentials certification along with Safe Contractor certification and conduct regular Data Protection Impact Assessment (DPIA’s) as we introduce new technology.
