Gerda Security Products Case Study

Client Overview

For this Case Study, we look at Gerda Security Products, based in Suffolk, a leading British manufacturer of high-specification fire doorsets and a specialist in emergency access systems. With over 25 years of experience in the housing sector, Gerda’s fire doorsets have proven their performance in real-life fire incidents.

The company takes pride in its highly trained and skilled workforce, who are central to delivering products that improve safety in the built environment. Gerda is committed to enhancing residential safety by providing top-quality fire safety and security products, backed by excellent service and long-term value.

Gerda designs and develops all their products in-house, using safe design principles. They also own the intellectual property and comprehensive test data behind their solutions, enabling them to deliver innovative, proven systems tailored to the needs of modern buildings.

gerdasecurity.co.uk

The Requirement

Gerda Security Products sought a robust and integrated Time and Attendance system to replace their manual punch-card process. The goal was to implement a single platform to manage attendance data for both hourly and salaried employees, improve tracking accuracy, and streamline HR processes across their site.

The Solution: Chronicle Online Workforce Management System

To meet Gerda’s requirements, Chronicle Computing implemented the Chronicle Online cloud-based Workforce Management solution. The system included:

Chronicle Time and Attendance Module
Chronicle HR Module
Chronicle Managers App
145 Employees
11 x Chronicle Online Users
1 x Site
3 x Proximity Clocking Terminals

Key Features & Functionality

Chronicle Online offers an integrated cloud platform combining Time Management, HR, and Scheduling, allowing users to view and manage all workforce data in one place.
The Time and Scheduling module automates roster management and work hour tracking, with intelligent logic for rounding rules and lateness detection.
The Chronicle Paymate Terminal allows proximity-based clocking using key fobs or cards — offering a fast, user-friendly way for staff to clock in and out.
Being cloud-based, Chronicle Online eliminates the need for on-site servers or local software installations, reducing IT overhead and simplifying access.

New IT11 alternative: Proximity Terminals – Chronicle Online

Results & Benefits

Gerda Security Products experienced immediate improvements in HR and time management workflows:

Streamlined Leave & Absence Management

“Chronicle has provided an easy way to keep updated with employee’s leave entitlement, what they have taken and what they have remaining. It also gives us a great way to record and keep updated with sickness and absence.” – Zoe Cole HR Administrator – Gerda Security

Chronicle enables employees to request and record annual leave digitally. Sickness and absences are tracked in real-time, with all records stored securely in one accessible platform.

Customised Payroll Reporting

“A big benefit has been our custom payroll report” – Zoe Cole HR Administrator – Gerda Security.

Chronicle’s bespoke reporting capability means payroll data can be extracted in a format tailored to Gerda’s specific requirements — improving payroll accuracy and efficiency.

Enhanced HR Records Management

“Within an employee’s personal record, we can now file documents more specifically in the document section. The remuneration tab is also a great way to see an employee’s pay history.” Zoe Cole, HR Administrator – Gerda Security.

The HR module consolidates critical employee information, reducing reliance on paper files and multiple systems. Pay history, documents, and employment records are now stored digitally and securely.

Conclusion

By implementing Chronicle Online, Gerda Security Products successfully streamlined their Time and Attendance and HR processes. The move to a modern, cloud-based platform has not only increased operational efficiency but also improved the accuracy and accessibility of workforce data.

Gerda Security Products recommends Chronicle to other businesses seeking an effective and user-friendly Time and Attendance solution.

About Chronicle Computing

Chronicle Computing delivers powerful, affordable cloud-based Workforce Management Systems for businesses of all sizes across the UK. Specialising in Time and Attendance, Access Control, HR, and Scheduling, Chronicle offers end-to-end services including implementation, configuration, training, and support.

Mission Statement – ‘To provide an affordable, simple and robust web-based workforce management system that users can prepare a payroll run with and extract management information, critical to a successful organisation.’