Overview
Keeping an accurate record of everyone on-site is essential for workplace safety, security and emergency planning. Chronicle’s Visitor Management Module lets employees and visitors sign in and out quickly using a mobile phone or tablet, giving you an up-to-date view of who’s on the premises at any time.
Accurate On-Site Records for Employees and Visitors
Employees can mark themselves on-site or off-site, with their status feeding directly into Chronicle’s fire reporting — giving fire marshals clear information during an evacuation. This is for site visibility only; it does not record hours for payroll.
Visitors sign in by entering their details, selecting the employee they’re visiting, and providing a reason for their visit. Once saved, they’re added to the fire report and stored in the Visitors/Contractors area for a clear record of site activity. Signing out at the end of a visit keeps the register accurate throughout the day.
Automatic Host Notifications
When a visitor selects who they’re meeting, Chronicle automatically emails that employee (provided a valid email address is on file) reducing delays and improving communication when welcoming visitors on-site.
Built for Regular Visitors and Contractors
Chronicle lets you create recurring visitor records for contractors, suppliers and other frequent visitors, making repeat visits quicker to process while maintaining accurate records and fire-reporting information.
Required Documents and Visitor Acknowledgements
Chronicle lets organisations add company documents such as a site safety induction, NDA, fire-evacuation notice or health and safety policy to the visitor registration form. Visitors must open, read and tick each required document before completing sign-in, and Chronicle records the documents each visitor acknowledges during their visit. If an organisation does not add any required documents, visitors can complete the standard registration process with no extra steps.
Frequently Asked Questions
What is visitor management software?
A digital system for signing visitors, contractors and other non-employees in and out of a workplace replacing paper sign-in books with accessible, searchable records.
Can employees use the Chronicle Visitor Module?
Yes. Employees can mark themselves on-site or off-site for safety and fire reporting purposes. It does not create a payroll or clocking record.
Are visitors included in fire reports?
Yes. Once registered as on-site, visitors appear in the relevant fire report until they sign out.
Can Chronicle notify employees when a visitor arrives?
Yes, automatically by email, provided the employee’s record has a valid email address.
Can regular contractors be added to Chronicle?
Yes. Recurring visitor records can be created to speed up future visits while retaining accurate site activity records.
Create a Safer, More Organised Visitor Experience
Move away from paper records and give your team better visibility of who’s entering and leaving your workplace. Learn more about Chronicle’s Visitor Management Module or request a demo today.
